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Doctoral studies are individual, provided under the direction of the
Supervising Tutor and as a rule a Consulting Tutor as well, and are constituted
by courses of lectures, seminars, self-study, and in particular solution of the
assigned research project (the dissertation thesis). It is completed by the
State Doctoral Examination and the defence of the dissertation thesis.
Graduates of a doctoral study programmes are given a diploma to certify the completion of studies, stating the particular study programme.
Graduates are granted the degree of “Doctor” (Ph.D. affixed to the name). the diploma is issued by Charles University in Prague (thereinafter “University”).
I. Organization structure of doctoral studies
The content matter and organization of studies in particular study programmes are provided by Field Boards (thereinafter “Boards”) which are guarantors for quality of particular study programmes. Their members are appointed by the Rector at the Dean’s proposal and at the proposal from particular training institutions involved, following discussion in the Scientific Board. The Field Board elects its chairperson and vice-chairperson from among its members. The chairperson summons and directs sessions of the Field Board and acts on its behalf when negotiating with the respective faculty’s authorities and in sessions of the Co-ordinating Board for Doctoral Studies in Biomedicine. The vice-chairperson substitutes for the chairperson in his/her absence in the full scope of authority. The scope of authority of the Field Board ensues from the valid wording of the Act on Schools of Higher Education.
In particular, the Field Boards
· suggest the programme of lectures, courses and other forms of study in the given study programme;
· suggest that the dean of the respective faculty appoints the Supervising Tutors;
· suggest the composition of the entrance procedure boards to be approved by the dean;
· judge and approve the framework study plans (curricula) for students in doctoral study programmes;
· provide the requirements for State Doctoral Examinations;
· suggest that the dean appoints the members of boards for State Doctoral Examinations;
· suggest that the dean appoints the members of boards for defences of dissertation theses;
· suggest that the dean appoints the examiners of dissertation theses;
· observe and evaluate the progress of studies in particular students and give suggestions concerning changes in the amount of bursaries;
· settle any possible disputes between the student and the Supervising Tutor.
II. The student of doctoral studies
A graduate in a Master study programme who was admitted on the basis of the entrance procedure.
Doctoral studies are provided in the full-time
or combined form. Students in doctoral study programmes are students of the
respective faculties where the study programme is taken. Students in doctoral
study programmes are members of the academic community; their rights and duties
are regulated by the respective provisions of the Act on Schools of Higher
Education, the Statute of Charles University, statutes of the faculties and
other internal regulations.
The standard duration of studies in doctoral study programmes is three or four years. In the full-time form, it is possible to study for not longer than the standard duration of studies, excluding those doctoral study programmes in which the standard duration of studies is three years, where an application for prolongation of duration of studies in the full-time form by one year can be addressed to the dean of the faculty.
The maximum duration of the studies in a doctoral study programme is equal to the standard duration of studies plus five years (with the exception of Act # 48/2013 Coll., i.e. Acknowledged Parental Leave Act).
The applicant becomes a
student at the moment of enrolment at the respective faculty. The student will
be given a Study Record Book (index) and the Student’s Card.
III. Supervising Tutor
The student is guided by the Supervising Tutor, who is appointed by the dean of the faculty from among prominent specialists in the given field at the proposal by the Field Board; the appointment is subject to the Supervising Tutor’s written consent to perform this function and the consent of the principal of the training institution where the Supervising Tutor’s workplace is.
The Supervising Tutor’s duties:
· frames, together with the Student, the draft individual study plan to be submitted to the Field Board for approval within one month following the enrolment;
· provides the topic of the dissertation thesis;
· continuously observes the fulfilment of the Student’s study obligations and regularly consults his/her progress with them;
· provides for the basic operating conditions of the doctorand’s studies;
· regularly (at least once a year) evaluates the Student’s performance, in writing informs the Field Board of the evaluation, and in case of failure to perform the tasks required may suggest termination of the studies or another measure (according to Article 8 of the Studies and Examination Regulations of Charles University) to be considered by the Field Board.
The Supervising Tutor bears
the crucial responsibility for the Student’s scientific education.
The Supervising Tutor may suggest a Consulting Tutor to be appointed from among specialists in the given field, who thanks to his/her special expert knowledge or methodological and technical capacities is able to direct the Student within a particular factual or time section of the doctoral studies. The Consulting Tutor is appointed by the Dean of the Faculty at the suggestion by the Field Board.
The List of Supervising Tutors of Charles University – the First Faculty of Medicine
IV. Principles of admission procedure
For doctoral studies, applicants are admitted following the admission procedure, which is performed for particular study programmes at particular faculties within the period set by the Rector for the admission procedures, usually in June.
The opening of the admission procedure is announced to public by the faculties on their official notice boards not later than 4 months prior to the deadline for placing the applications, and at the same time the Rector Office of Charles University is notified.
In the announcements they shall state:
· doctoral study programmes to be open in the given year;
· terms and conditions set for admission, other conditions and extra conditions for bonuses;
· content matter of the admission examination;
· criteria for evaluation of the admission examination;
· site where the application form and more information can be obtained;
· deadline for placing the applications.
The completed applications with all required
documents enclosed are handed in or mailed to Dean Offices of the respective
faculties to be passed to the Chairpersons of the given Field Boards.
The documents to be presented for admission procedure:
· document to prove graduation in a Master degree study programme;
· brief professional CV;
· other relevant documents (e.g. list of the applicant’s previous publications, certificate of State Examination or other internationally valid examinations in English, proof of scientific work experience home or abroad, etc.);
· completed application form.
Admission interviews take place by particular
study programmes at commissions which are appointed by the dean of the faculty
at the suggestion of the chairperson of the Field Board, usually from among
members of the respective Field Board. The chairperson of the commission is
usually the chairperson of the Field Board. The admission interview can also
include discussion of the proposed project of the dissertation thesis and the
conditions enabling its solution. The admission commission takes a vote on the
result of the admission interview in a closed session: in case of equality of
votes, the chairperson’s vote decides. The admission procedure is marked on the
two-grade scale: “admitted” or “not admitted”. If the number of applicants
exceeds the number that can be admitted, the commission shall set their
The minutes of the admission interview will be passed by the chairperson to the dean within three days following the interview. On the result of the admission interview, the Dean will decide. The Dean Office shall send the decision to the Student within 30 days following the admission interview. In case of being not admitted, the applicant can ask the Rector, via the Dean’s mediation, for appellation procedure to the effect of Article of the Act #111/1998. The application of appellation procedure can be placed within 30 days following the delivery of the Dean’s decision.
Other details are specified by the Admission Procedure Regulations of Charles University.
Enrolment of students of doctoral studies will be performed by the respective department of the faculty.
V. Course of studies
Individual study plan (curriculum)
The individual study plan is, following agreement with the student, designed by the Supervising Tutor, who submits it to the Field Board for approval in one month following the commencement of the studies. The individual study plan provides what courses of lectures are compulsory for the student, specifies the details and schedule of the studies, and possibly study stays at other institutions (including those abroad) and their programme, as well as the topic and direction of the dissertation thesis. The student’s individual programme includes, as a rule, two parts: the studying part and the part focused on work on the dissertation thesis.
The studying part, as a rule, is divided:
· into the general sphere, with the focus on deepening the common basics of the study programme chosen by the Student, on study of scientific disciplines connected with the given programme, and on study of English, and
· into the specialized sphere, focused on research into the specific scientific task and on work on the dissertation thesis.
Duties of the student in a doctoral programme
One of the student’s duties in a doctoral programme is mastering methodology of scientific work so that after completing the doctoral studies they will be capable of autonomous scientific research and publication of its results in internationally acknowledged periodicals.
During the studies, the student has to pass at least two courses of lectures and examination in English. The Field Board may impose some other study obligations upon them too.
According to the Supervising Tutor’s instructions, the Student must take an active part in scientific conferences, congresses and assemblies of scientific societies, and inform about his/her results in seminars. It is recommended that these assignments are incorporated in the Student’s study plan.
During the first year of the studies, the Student can apply for replacement of the Supervising Tutor and/or change of the topic; however, such a change must always be well substantiated and approved by the respective Field Board. Only in absolutely extraordinary cases the Student can apply for replacement of the Supervising Tutor in later years of the studies.
The student may apply for interruption of studies. If a student applies for interruption of studies in writing and no disciplinary proceeding has been brought against him/her, the dean shall grant the application; thereby the studies can be interrupted for the term of at least one semester. In his/her decision, the dean shall also provide the terms and conditions of the repeated enrolment. The reason for interruption of studies is, in particular, maternity leave (now according to Act # 48/2013 Coll., i.e. Acknowledged Parental Leave Act), health problems or study stay abroad that is not incorporated in the study plan. For the period of interruption of studies, the person is not a student. The longest possible total time of interruption of studies is five years.
VII. Termination of the studies
The studies are regularly finished by completion of the respective study programme. The date of completion of the studies is the day when the dissertation thesis is successfully defended. Further, the studies may be terminated (see Article 8 of the Studies and Examination Regulations of Charles University) by:
· leaving the study;
· failure to meet the requirements resulting from the study programme;
· withdrawal of the accreditation for the study programme;
· expiration of the accreditation for the study programme;
· expulsion from the studies.
A graduate of a doctoral study programme who has passed all the required examinations and defended the dissertation thesis shall be given a diploma issued by Charles University, stating the study programme, the training institution and the academic degree granted.
VIII. Studies of foreign nationals
The student of a doctoral study programme can be a national of any country, if he/she meets the conditions prescribed for the chosen form of study. Studies in Czech language are free of charge. Studies in a study programme in a foreign language are provided for fees. The applicant’s state of health must meet the requirements concerning foreign nationals permitted long-term residence in the Czech Republic.